Setting up Dropbox folder and associate it with a grade item

Click on the Availability Dates & Conditions tab to add a Start Date and End Date to the assignment, if desired. Several options are available to limit viewing and submission access. See https://elearn.ucalgary.ca/dropbox-date-restrictions/

Click on the Date fields to access the calendar and select restriction options

Attach conditions to the Dropbox folder being available to students based on their progress through the course. Click on Create New to create a new condition or click on Add Existing to add an existing release condition.

For more information on Release Conditions, review Best Practices for Release Conditions and Guide to Adding and Using Release Conditions.

You can set special access for students by clicking the Manage Special Access button.

This will bring up a dialog that will allow either give some students special due dates, or limit the dropbox to specific students.

To allow specific students access to the Dropbox folder outside the set availability, click on Allow users with special access to submit outside the normal availability dates for this folder.

To allow only specific students access to the Dropbox folder, click on Allow only users with special access to see this folder.

Click on Add Users to Special Access after checking either options and then select preferred options and students and click on Save when done.

Read more about Setting Special Access for Students

Click on Individual Assignment to get submissions from individuals. To get submission from a group where all group members have the same grade, click on Group Assignment and select the Group Category.

Note: Group Category must be created beforehand. Follow the instructions here to create a group.

For your course, you may have different requirements for each assignment and an online file submission may not always be necessary. For example, some assignments may just require text-based answers or links to websites, or they involve paper-based submissions, in-person presentations or on-the-job demonstration of skills, etc.

File submission allows students to upload files to Brightspace which you can then view or download.

You can choose whether students are allowed to upload unlimited files or limit them to a single file, depending on your assignment specification.

Allowable File Extensions allows you to limit the types of files students submit.

1. No Restrictions – Students may submit any type of file, except for file types that are automatically restricted for security reasons.
2. PDF Only – Students may only submit .pdf files.
3. Annotatable Files – Students may submit any file which Brightspace can display in the reader. This includes most types of files produced by Microsoft Office, most types of text files and most image files.
4. Files that can be previewed without conversion – Students may submit any file which Brightspace may display directly. This mostly includes HTML files.
5. Images and Videos – Students may submit most common image and video. Note that videos will still be limited to the upload size cap.
6. Custom File Types – Students may submit only files with types that match comma separated list of file types you provide.
   
   

   

Text submission allows students use the Brightspace editor to provide an answer directly within Brightspace.

Upon successful submission for both files and text, students will receive an automated confirmation email.

On-paper submission and Observed-in-person submission types have 3 completion options.

1. Manually by Learner – The onus is on the student to mark the assignment as complete
2. Automatically on the due date – D2L automatically marks the assignment as complete on a due date set by the instructor
3. Automatically on evaluation – D2L automatically marks the assignment as complete when the instructor evaluates the assignment using any of the assessment methods in D2L.
   As instructor, if you notice that a student has not met the requirements for an assignment, then you can mark the assignment as incomplete for the student and follow up with them.

To receive email notifications when submissions are made, type in your preferred email address. This is not advisable for a large class.

Click on Add Rubric to add a pre-existing rubric or to create a new rubric.

Read instructions on How to Create Rubrics and how to Attach Rubrics to Activities.

Once attached you can click on the rubric to show the details of the rubric.

If you are using Learning Objectives in your course shell you can connect them to the dropbox.

If you intend to annotate student submissions while providing feedback, make sure you check the Make annotation tools available for assessment checkbox.